And how you can do it more effectively
Does giving feedback cause you to toss and turn at night, procrastinate on delivering it, disappoint you when it doesn’t make a difference, or frustrate you because it instigates an argument?
No matter what your role, you are probably in a position multiple times a day to give people feedback about their past or current behaviour – with the hope of motivating their future behaviour.
If providing feedback is part of your job or something you do in your personal life almost daily, why is it so challenging?
Here are some tips that can help you overcome your insomnia, procrastination, disappointment, or frustration – at least when it comes to feedback!
Realise that feedback is always motivating, but not necessarily as you intended.
Consider two examples of typical feedback.
“Sara, I am proud of you for getting this report done ahead of time. It makes my life so much easier. I hope you can continue to be this timely with deadlines in the future.”
“Sara, I am disappointed in you for being late with this report. It made life difficult not just for me – but for others, too. I need you to get these reports in on time in the future.”
Both statements are examples of personalised feedback – information steeped with your judgment. Both are risky.
In Example 1, praising Sara for her work risks having Sara embrace the feedback for the wrong reason – to please you.
In Example 2, expressing disappointment in Sara may prompt her to change her behaviour in the future, but also for the wrong reason – to avoid guilt, shame, or fear of not meeting your expectations.
In both cases, you risk Sara developing an external need for your praise. Without your ongoing validation, research shows Sara may stop submitting reports on time since her reason for doing it, her reward for acting, has been removed.
Personalised feedback includes evaluative phrases such as:
- I am so proud of you.
- You make me happy when…
- You are amazing (wonderful, terrific, the bomb).
- I don’t know what I’d do without you.
- You sure didn’t disappoint me when you…
- You suck (failed, screwed up).
- You disappointed me when…
- I am so disappointed in you.
Remember why you provide feedback in the first place: to develop an individual’s competence and commitment on a meaningful goal and to facilitate high-quality, sustained performance.
Giving personalised feedback puts these outcomes at risk.
There is real science behind effective feedback
Neuroscience demonstrates how praising stimulates the reward centre of our brain. Motivation science has well documented the eroding effect of tangible rewards on productivity, creativity, innovation, and sustained effort.
Intangible rewards (such as praising) tie to people’s need for status, power, and image, and have the same eroding effect.
In Example 2, pointing out a person’s unacceptable behaviour by cloaking it in your disappointment can lead to an imposed motivational outlook.
Motivation science has shown that people working from this sub-optimal outlook to avoid feelings of guilt, shame, or fear are more prone to emotional and physical stress. As a result, they are less creative in the short-term and less productive in the long-term.
Ironically, your well-intentioned praise or expression of disappointment is likely to erode people’s sense of autonomy. They may become more dependent on your opinion of their effort, outcomes, and self-worth than on their own judgment.
If Sara finds value or joy in preparing reports and delivering them on time, what is the purpose of praising her? She might even question why you feel the need to praise her, finding it irritating, inauthentic, or manipulative.
But, the biggest risk is that your praise could cause her to shift her attention from her real and optimal reasons to perform to sub-optimal reasons: to please you or avoid disappointing you.
Don’t confuse personalised feedback with expressions of gratitude
Personalised feedback is risky, but you should never shy away from genuinely expressing your thanks. Communicating your gratitude is powerful.
“Sara, I’d like to express my gratitude for the effort you made on these reports. Getting them in earlier than the deadline gave me the ability to focus on something else that was creating a lot of stress. Thank you.”
What is the difference between expressing gratitude and giving personalised feedback? Intention.
Your expression of gratitude is not intended to change or reinforce people’s future behaviour. Your statement of thanks is not an attempt to develop their competence or sense of responsibility, nor are you looking for a guarantee they will keep up their efforts in the future. When you express gratitude, it is based on your need, not theirs.
Your gratitude, delivered candidly and authentically, without ulterior motives or expectations of future behaviour, gives people the choice to continue acting wisely, deepens their sense of contribution and connection, and validates their competence.
Your feedback motivates
Remember, your feedback is always motivating. The question is whether your feedback is more likely to generate optimal or sub-optimal motivation.
If people are optimally motivated, through their values, sense of purpose, or an inherent motivation to perform above expected standards, they don’t need your praise.
If they need corrective feedback, your disapproval will usually result in sub-optimal motivation. The science of motivation provides alternatives.
Susan Fowler has 35 years of experience as a researcher, consultant, and coach in over 30 countries around the globe in the field of self-leadership. She is the bestselling co-author of three books with Ken Blanchard: Self Leadership & The One-Minute Manager, Leading At A Higher Level, and Empowerment. To engage us on ways to provide effective feedback at the organisational level, email us at firstname.lastname@example.org.