How Much Time Do You Spend In Virtual Meetings?

Jun 27, 2022 3 Min Read
spending time in virtual meetings
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Make the Most of Your Time Spent in Virtual Meetings

Over the last few years, we’ve all seen virtual meetings increase.

But how much time a day do you spend on Zoom, Teams, or Google Meet calls?

polled my followers, and of the 2,800 respondents, 37% say they’re in virtual meetings for two to four hours a day, followed by 28% in the five to seven hour category. 19% of respondents are in virtual meetings for one to two hours a day, and 16% have lost count.

That seems to match the national average of about 30% of weekly work time spent in meetings.

If it seems like you’re in more virtual meetings now than you were in in-person meetings before the pandemic, that’s likely true. The average time workers spend in online meetings per week jumped from 14.2 hours to 21.5 hours over the past two years.

That may seem like a lot of time to spend meeting with people virtually every day, but most of the comments on my poll were positive.

For people in meeting-heavy jobs, being able to meet virtually increases flexibility and productivity. You likely spend less time going off on tangents or getting distracted after the meeting.

How can you make the most of your time spent in virtual meetings? Here are a few suggestions:
 

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Infographic by Leaderonomics: How to Optimise Your Time in Virtual Meetings

Read More: Getting the Most out of Between-Meeting Time

  • Make an agenda and stick to it. This is Meetings 101, but it’s crucial to help everyone be prepared and stay on task.
  • Use email when possible. Just because it’s generally easier to hop on a meeting virtually than it is in person doesn’t mean that is always the solution. Use other collaboration methods besides just meetings. Also, did you know that with adequate templates, you can use email to send meeting invitations?
  • Chat with co-workers through other channels. Use the company intranet, Slack channels, or virtual happy hours to catch up with remote co-workers so meetings can be dedicated to productive work.


We’re all experiencing a learning curve as we continually adjust to virtual meetings. But with the right planning and attitude, it’s something we can benefit from, no matter how much time we spend on Zoom each week.
 

Learn about Timeboxing – the Ultimate Productivity Tool

How much time do you spend in virtual meetings? Do you find it productive or wish there was another way?

This article is republished courtesy of  thefutureorganization.com

This article is also available in Chinese.

Dear employers, do you want to know if your employees are overwhelmed or overworked? Prevent burnouts by using technology like Happily (or Budaya for those from Indonesia). This app is an amazing engagement app built for organisations to drive engagement amongst employees. It has amazing analytics and also provides activities for employees to be fully immersed in the organisation's culture and values. To find out more, click here or email info@leaderonomics.com
 

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Jacob Morgan is one of the world’s leading authorities on leadership, the future of work, and employee experience. He’s the best-selling author of 5 books including his most recent one, Leading with Vulnerability: Unlock Your Greatest Superpower to Transform Yourself, Your Team, and Your Organization which is based on over 100 CEO interviews and a survey of 14,000 employees. He is also a keynote speaker, and futurist who advises business leaders and organisations around the world. For more information, please visit thefutureorganization.com

 

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